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All corrections and additions to the book will appear on this page. If you find an error or problem that isn't included in this list, please report the problem to me so I can fix it. Comments and suggestions for improvement (including new material) are also welcome!
This page contains the following topics:
Chapter 3: Writing and editing are human endeavors
Chapter 4: Personalizing your software
Chapter 5: Moving around the document and selecting text
Chapter 6: Using revision tracking
Chapter 8: Using the search tools
Chapter 9: Developing style sheets
Chapter 10: Spelling and grammar checkers
Chapter 11: Automating your edits
Chapter 12: Editing in special situations
Chapter 14: Internet resources
Chapter 16: Onscreen proofreading
Chapter 18: Putting the theory to work
Appendix II: Protecting yourself while using the computer
- Open the Macros dialog box (see Chapter 4 for details).
- Under the heading "Macros in:", select "Word commands".
- Scroll down to find and select the command you want to edit.
- Under the heading "Macros in:", select where you want to store the changes (e.g., only the current document).
- To change the command for all documents on your computer, store the changes in Normal.dot.
- Click the "Create" button. Word will open the VBA editor so you can modify the code.
- When you're done, quit the VBA editor; save your changes if Word asks you to do so.
[login name]/Documents/Microsoft User Data/Word Script Menu Items
The default keyboard shortcut for this script is Control+R, but you can simply run the script from the Script menu. There's no need for the keyboard shortcut given how rarely you're likely to use this script.
Macro code Explanation
Sub MoveEnd() Selection.EndKey Unit:=wdRow
End Sub
Move to the end of the row Sub MoveStart()
Selection.HomeKey Unit:=wdRow
End Sub
Move to the start of the row Sub MoveTop() Selection.HomeKey Unit:=wdColumn
End Sub
Move to the top of the column Sub MoveBottom()
Selection.EndKey Unit:=wdColumn
End Sub
Move to the bottom of the column
- Word 2003: In the Options dialog box, select the Security tab, and under "Privacy options", deselect the "Remove personal information from file properties on save" checkbox.
- Word 2007: In the Word Options dialog box, select the Trust Center tab, click the "Trust Center settings" button, select the Privacy Options tab, then deselect the "Remove personal information from file properties on save" checkbox.
- Word 2008: In the Preferences dialog box, select Security, and under "Privacy Options", deselect the "Remove personal information from this file on save " checkbox.
ActiveDocument.PrintOut Item:=wdPrintComments
Command+E opens the Special menu
Command+G switches to the "Go to" tab
Command+I toggles the "Highlight all items found in..." option
Command+M (more options) expands the dialog box to show the advanced options, and shrinks it again
Command+O opens the Format menu.
Command+P switches to the "Replace" tab
Command+S toggles the option "Sounds like"
Command+U toggles the "Use wildcards" option
Command+Y toggles the setting to find only whole words
- Constrain your search to a specific site: type the "site:" prefix, followed by the site's Web address.
- Find only images: select the "Images" link at the top of the search results page to find only graphics. There are many other options, including maps, shopping pages, videos, and other useful stuff under the "More" link.
- Find information related to an image: open the Google image search page and drag an image file into the search field.
- Use wildcards and other "operators": consult Google's "search operators" page for details.
- Find only URLs that contain a word in the address or page title: type "inurl:" or "intitle:" followed by the word.
- Find alternatives: try adding "vs" or "versus" in the search terms.
- Search by date or relevance: in the search results page, click the "Search tools" button to add a line below the menu that lists Web, Images, and other options. This will reveal the sorting options: by time or by relevance.
- Proximity searches: Add the "around(number)" operator to find words within "number" words of each other.
- Selection.TypeText Text:="this text"
- Selection.TypeText Text:=MyText
- Selection.InsertParagraph
The first option inserts everything between the quote marks as a single paragraph, the second inserts any text you have stored in a variable named MyText (which you must define separately), and the third inserts a paragraph mark (an empty line). Combining the first and third options lets you inserts paragraphs of text that are separated by a carriage return; combining them with the second option lets you insert different text by choosing different variables.
Word 2010 (Windows) reference guide
Word 2011 (Mac) reference guide
- Select the text you want to search for (here, the name of the author of a cited paper).
- Copy the text.
- Switch to the window that contains the References section.
- Open the Find dialogue box, then paste the copied text into the "Find what" field.
- Click the "Find next" button.
- Close the dialog box.
- Assign a keyboard shortcut to the macro (e.g., Control+Alt+F).
Press the "find next" keyboard shortcut (Control/Command+PageDown) or "find previous" keyboard shortcut (Control/Command+PageUp) to find the next or previous instance of that name. The macro can eliminate several keystrokes for each citation (one keystroke to switch to the bibliography window, and multiple page up/page down keystrokes to move through the list of References); the longer the bibliography, the more keystrokes you'll save. This approach works best when the author's name doesn't appear in too many of the references; when it does, you'll still need to press PageUp or PageDown to move past sections where the author name appears frequently as a second or subsequent author of the reference. Note: As of Word 2010/2011, this method won't work for certain diacriticals, such as the hácek (? ), that Word can't find if you paste them into the Find dialog box. In this case, you'll need to search for the name by manual scrolling.
.Replacement.Text = "^&"
Press the Enter (Return) key at the end of the line to add a new line, and type (or copy and paste) the following text:
.Replacement.Font.Color = wdColorGray25
To access Word's built-in colors, type "wdColor" (without the quotation marks), followed by one of these names: Aqua, Automatic, Black, Blue, BlueGray, BrightGreen, Brown, DarkBlue, DarkGreen, DarkRed, DarkTeal, DarkYellow, Gold, Gray05, Gray10, Gray125, Gray15, Gray20, Gray25, Gray30, Gray35, Gray375, Gray40, Gray45, Gray50, Gray55, Gray60, Gray625, Gray65, Gray70, Gray75, Gray80, Gray85, Gray875, Gray90, Gray95, Green, Indigo, Lavender, LightBlue, LightGreen, LightOrange, LightTurquoise, LightYellow, Lime, OliveGreen, Orange, PaleBlue, Pink, Plum, Red, Rose, SeaGreen, SkyBlue, Tan, Teal, Turquoise, Violet, White, Yellow.
Note: "Automatic" refers to whatever font color is defined by the paragraph style for the text, and the numbers following the word "Gray" are percentages of black (100%); for three-digit numbers, the third number represents 0.5%.
Sub TurnOffGrid()
' TurnOffGrid Macro recorded 7/4/2011 by Geoff Hart
With ActiveDocument.Styles(wdStyleNormal).Font
If .NameFarEast = .NameAscii Then
.NameAscii = ""
End If
.NameFarEast = ""
End With
With ActiveDocument.PageSetup
.LayoutMode = wdLayoutModeDefault
End With
End Sub
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